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How to Start a Catering Business: The Ultimate Guide

November 20, 2023

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As more and more hospitality graduates enter the market with an entrepreneurial spirit, the catering business becomes a lucrative opportunity.

With the rising demand for convenient and personalized dining experiences, these entrepreneurs are set to unleash culinary curiosities and share them with others.

Even if you haven’t studied hospitality but love to cook and have strong organizational skills, catering could be a great fit for you.

But first, you need to know how to start a catering business. A wide range of possibilities exist, from opening a catering business to offering unique event services.

Also, the food catering industry is experiencing a solid uptick, as the market is forecast to reach US$ 378.39 billion at a CAGR of 8.2%.

In this blog, we’ll cover what it means to start your catering business and the essential aspects of food catering and event planning.

Planning Your Catering Business

As a caterer, you might juggle working indoors in the kitchen while managing events. Hence, a roadmap solidifies your vision and clarifies your everyday operations.

You need a manual to navigate with so many catering business ideas, from crafting a delectable menu to securing suitable kitchen space and setting up a new catering business.

But what are the ingredients for a successful catering business plan?

A well-structured and comprehensive business plan must translate the ideology of your business into objectives, goals, and metrics.

Here’s how to craft a compelling and impactful business plan to start a catering service.

Defining Your Niche

defining your niche in 7 steps

Whether starting a catering business from home or through a commercial establishment, you need to define your target market.

With a specific catering niche, it’s much easier to differentiate against a sea of competitors.

So, what is a niche?

A niche refers to your specialized catering area in which you have the expertise. Rather than serving the whole market, you hone in and focus on a particular area, such as catering for thematic events, weddings, corporate events, holiday events, picnics, festivals, sports, regular lunch/dinner, or special occasions.

You can also work with these broader niches when you have a small business catering setup.

Consider these 7 steps when choosing your catering niche:

  1. Identify your target audience
  2. Research industry trends
  3. Assess your competition
  4. Define your USP
  5. Determine your pricing strategy
  6. Select your catering specialties
  7. Test and refine your niche over time

Once you’ve decided on a niche and selected your target audience, start working on your strengths and resources to create the plan.

Creating a Business Plan

catering business plan in 6 steps

Most people start by planning how much to start a catering business and searching for catering business start-up costs in total rather than focusing on diverse areas of the plan.

Apart from strategic planning and financial forecasting, covering all business plan aspects would be best to unlock catering success.

Follow these steps when drafting and developing your catering business plan:

  1. Executive summary
  2. Business description
  3. Market analysis
  4. Operating plan
  5. Marketing strategy
  6. Budgeting & financial projections

Remember, even if you know how to start a catering business from home, you must clearly outline areas that will help you deliver exceptional services and earn profitability.

If that sounds like a lot, don’t worry; you can use online templates to draft your catering business plan.

Legal Considerations

There are legal issues that arise when starting a catering business. First and foremost, define your business structure to meet the legal considerations, such as limited partnership, sole proprietorship, limited liability, or corporation.

Here are the legal requirements for catering businesses to comply with:

  • Business registration
  • Permits and licenses
  • Health regulations
  • Food handling and storage laws
  • Employee and labor laws
  • Business Insurance
  • Taxation and accounting compliance
  • Contracts and agreements

You must follow compliance in catering to ensure your business operations run smoothly. It can also help you save hefty costs and fines in the long run.

For example, in some countries, you must purchase a liquor license separately, while some countries offer a single license for both the food and beverage business.

Setting Up Your Catering Business

When establishing your catering business, assessing factors such as kitchen setup and equipment, sourcing ingredients, and suppliers is essential. At this point, you must also decide about hiring and staffing to start catering operations.

Flexibility and adaptability will be the key to success when setting up your business, making navigating the operational aspects easier.

Kitchen Setup and Equipment

When establishing a catering kitchen setup, it is essential to choose efficient equipment. Focus on commercial kitchen equipment that helps prepare items on the menu.

You can also use catering appliances to ensure maximum functionality and smoothen your food service operations.

Below is a comprehensive checklist covering the essential kitchen equipment most caterers use.

  1. Oven
  2. Ranges and ventilation
  3. Food processors
  4. Mixers
  5. Slicers
  6. Food prep counters and cutting boards
  7. Freezers and refrigerators
  8. Safety equipment
  9. Storage racks and shelving
  10. Cooking equipment
  11. Servingware
  12. Storage containers
  13. Sinks
  14. Point of sale system (POS)
  15. Washing equipment
  16. Ice maker
  17. Gas or electric grill

Remember, kitchen equipment is costly. To elevate the financial burden, caterers frequently contemplate the choice between acquiring brand-new or secondhand restaurant equipment.

Ensure compliance with health and safety regulations when setting up your catering kitchens, such as proper ventilation, regular inspections, equipment maintenance to prevent accidents, and safe handling to avoid foodborne illness.

Sourcing Ingredients and Suppliers

strategies for ingredient sourcing

Ensuring food quality in catering is imperative to maintain food quality and service efficiency. Having reliable food suppliers on board can provide you with much-needed support.

Follow these strategies for ingredient sourcing for your catering business:

  • Farmers market – It is a great place to network and collaborate with suppliers to pick up the freshest produce and ingredients you need.
  • Think seasonally – Considering seasonality will help you plan ahead and not get stuck without a critical ingredient for your dishes.
  • Online marketplace – Explore online platforms and marketplaces to find locally unavailable ingredients. Some marketplaces also offer food quality certifications.
  • Specialty stores – Connect with specialty food stores with unique, high-quality ingredients.
  • Sustainable sourcing – Consider environmentally and socially responsible sourcing practices for a more ethical approach.
  • Food buying groups – Join food buying groups with other businesses to leverage collective purchasing power.
  • Supplier diversification – Avoid relying on a single supplier to reduce the risk of shortages or price fluctuations.

It sounds easy enough, but building supplier relationships can be daunting. A solid supplier relationship ensures consistent, high-quality ingredients, reliable deliveries, and enhanced negotiating power.

Follow these best practices to maintain supplier relationships without any hassle.

  • Setting Clear Sourcing Objectives
  • Establishing Robust Supplier Evaluation and Selection Processes
  • Ensuring Quality Control and Traceability
  • Implementing Effective Inventory Management
  • Embracing Technology and Data-Driven Solutions

Such partnerships lead to cost savings and better terms, benefiting both the caterer and the supplier. Trust and mutual understanding in these relationships promote smoother operations and business growth.

Hiring and Training Staff

With the right team behind you, it becomes easier to achieve your business goals.

But building competent teams that align with your passion is a standard stumbling block – even for the most seasoned entrepreneurs and business owners.

Their proficiency in food preparation, presentation, and service not only enhances the overall guest experience but also safeguards the reputation of the catering business.

The skilled staff brings a wealth of experience and expertise, ensuring the delivery of high-quality services.

There is no turning down an event due to understaffing; hence, you need to onboard reliable staff who can scout you out and add value to your catering services.

Here are some steps to follow when hiring catering staff you can rely on.

  • Carve some time out and review your staffing needs
  • Know your actual seasonality for events and catering
  • Start reaching out to your network
  • Be transparent about the job description
  • Build relationships with nearby restaurants for on-call teams
  • Optimize team communication

Once you’ve taken the correct number of staff on board, employee training for your catering team becomes essential to maintain service quality and stay competitive.

Here are some benefits of training your catering team.

  • Improved efficiency and productivity
  • Consistent food quality and presentation
  • Enhanced customer satisfaction
  • Effective teamwork and communication
  • Compliance with food safety regulations

Staff hiring takes time and effort. Therefore, you must focus on retaining your team by providing adequate training sessions and upskilling them correctly.

Follows these best practice for on-site catering team training:

  • Hands-on kitchen practice
  • Menu tasting and product knowledge
  • Role-play and communication exercises
  • Food safety and hygiene training
  • Cross-training in various roles
  • External training resources

Investing in your staff’s professional development and training programs makes them feel like valued team members, decreasing employee turnover.

Marketing Your Catering Business

You might have the best catering business plan, but capturing the right kind of attention isn’t always easy.

In a competitive industry like hospitality, effective marketing can make all the difference between success and just getting by.

If you don’t know where to start spreading the word, let’s delve into the marketing aspect of the catering business.

Building an Online Presence

With disrupted business models, changing customer habits and behaviors, and rapid business transformation, adopting digital strategies that can help you establish a robust online presence, reach more potential customers, and create brand awareness has become paramount.

As global internet access and adoption rapidly increase, with over five billion internet users worldwide, the number of people making purchases online is ever-increasing.

Digital marketing for caterers offers opportunities in different channels to help you land those big-ticket events and repeat customers. There are a few ways you can do that.

  • Catering website

Think of your catering website as a shop window. Here, customers come to see what you have to offer. You’ll appeal to your buyer persona’s pain points and present a solution to their problem.

  • Social media marketing

Create mouthwatering content, showcase your dishes, and engage your audience. Use platforms like Instagram, Facebook, and Pinterest to share photos, videos, and customer testimonials.

  • Online reputation management

Monitor reviews and respond promptly to feedback, addressing both positive and negative comments. Consistently maintain a positive online presence to build trust and attract more clients.

You can go one step further with customer testimonials by giving referral bonuses for positive reviews.

  • Work with Content Creators

Allow them to take over your social accounts and create content for your catering offering. As they share this content with their followers, your reach extends to a receptive audience while benefiting from the allure of expertly curated catering marketing materials.

Networking and Collaboration

Thrive through connections – Networking in catering is a great way to spread the word about your business.

Networking increases opportunities for collaboration and event partnership. Forming relationships with the local community can put you on their radar when they need to recommend a catering service.

Consider these strategies to network and collaborate with the local community:

  • Attend local food festivals and events
  • Join local business associations
  • Partner with local event planners
  • Collaborate with nearby restaurants
  • Offer cooking classes or workshops
  • Participate in farmers’ markets
  • Volunteer at community fundraisers
  • Sponsor local sports teams
  • Join social media groups and forums
  • Host pop-up events in the community

Strive to ally with local event venues, as it can result in them referring their clients to your services for their events. Collaborating with local businesses will help you be on the recommended list of sought-after caterers, boosting credibility and securing more bookings.

Boost collaborative catering services by networking with other businesses directly or indirectly related to catering.

Similarly, you can network with other event professionals, such as photographers, florists, and entertainers, and offer incentives or discounts for recommending you to their clients.

For example, many businesses host corporate events, seasonal parties, lunch meetings, and training seminars requiring catering services. A local business looking to hire a caterer for their event will be more inclined to collaborate with someone they have already met.

Offering Promotions and Packages

Everybody loves promotional offers and discounts!

If you’re a catering business looking to expand your reach and attract more clients, you must set promotions and packages.

Catering promotions make people feel special; it’s a clear reminder that you want to serve and retain them. They attract new clients, boost revenue, and create brand awareness. Customers enjoy cost savings and access to diverse menu options, enhancing their event experiences.

Discount Packages offer cost-effective solutions for client retention by providing value-driven options to enhance catering services’ affordability and variety.

Here are a few strategies to consider:

  • Offering seasonal discounts can draw customers who look for discounts during certain times of the year, such as New Year and Thanksgiving.
  • Offering discounts to existing customers for referring new ones is an effective way to drive customer acquisition while increasing loyalty.
  • Offering reduced-price catering deals and packages can help meet sales goals and engage existing customers.
  • Offering personalized deals to members of a specific consumer community, such as students, teachers, or the military.

Special offers for catering serve as repeat business strategies that make the customer feel they’re getting the best value for their money, which makes them feel good about the catering experience.

Managing Operations and Growth

Now that you have a clear picture of starting a catering company, you must focus on scaling your business.

To turn your catering services into a profitable business, you must establish operational rules and follow effective strategies to generate maximum productivity and profits.

Efficient Event Management

Catering business is different from a walk in the park. You have to face tight deadlines and deal with stressful situations.

A considerable part of the catering business’ success depends on event management. Ensuring smooth operations is a crucial part of the planning and execution of your event.

For effective catering at an event, your behind-the-scenes processes must be efficient. Your workflows can make or break your event. It could drive your business to the next level with more connections and collaborations or set you down for closure.

Follow these tips to manage catering operations during events efficiently:

  • Plan in advance
  • Organize staffing
  • Double-check equipment
  • Plan logistics
  • Set up efficiently
  • Maintain client communication
  • Prepare for unexpected issues
  • Ensure food safety
  • Monitor service quality
  • Manage logistics
  • Clean up promptly

To further elevate the event experience, as a caterer, you can use software and tools to plan, organize, and manage events. It will reduce errors substantially, increase the number of orders, and positively affect ROI.

Gathering and Analyzing Feedback

Client feedback provides valuable insights into the quality of services, menu preferences, and overall customer experience.

It can help shape how you operate in the future, resolve issues, design guest journeys, and develop new ideas based on customer requests.

Feedback analysis is essential in improving your catering services and enhancing customer satisfaction. Actively responding to feedback demonstrates a commitment to excellence and fosters customer satisfaction, enhancing trust and loyalty.

There are lots of ways to collect feedback. Here are standard methods for gathering feedback for catering service improvement:

  • Gather real-time and in-the-moment instant feedback from the customers at the event.
  • Allow open-format feedback to gather more actionable pointers.
  • Using a tablet connected to your POS to collect customer feedback at the event venue.
  • Share customized online survey forms with the customers for their event.

Also, remember that gathering customer feedback isn’t enough; acting upon it is equally important.

Scaling Your Catering Business

Do you know how much it costs to start a catering business?

A lot of investment, time, and effort. Scaling a business requires careful planning and execution; it doesn’t happen overnight.

Scaling your catering services to help you achieve economies of scale may reduce per-unit costs, resulting in higher profit margins. Successful scaling strategies can increase brand recognition, client retention, and profitability.

Here are some key scaling strategies for a catering business:

  • ‍Use online reservations and booking systems
  • Partner with food delivery companies to expand your reach
  • Upgrade inventory management
  • Diversification of menu and services
  • Business expansion through new location

To grow your catering business, you must implement processes, use technology to automate tasks, and focus on reducing wastage to improve overall profitability. By leveraging potential opportunities for scaling, you can achieve success and turn your eatery into a mouthwatering empire.


Now that you know how to start a catering business, you must understand that it is challenging.

But with the right strategies and business plan, you can make your catering business successful in the years ahead. Next, addressing legal requirements, such as permits, licenses, and insurance, is also fundamental.

Establish a strong brand identity and create an online presence through a professional website and social media. Moreover, consistency in food quality is essential, and meticulous financial management, including budgeting and reinvestment, is necessary for sustained growth.

Leveraging the local community is a great way to build relationships with event planners; venues can help secure catering contracts.

Lastly, exceptional customer service is critical to building a loyal client base and generating positive reviews and referrals.

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